Closing the School Year Exporting Data
Upon closing the school year, the following records will be purged. We recommend exporting any data you may want to retain using a DAT Query before closing the school year.

- Attendance Records
     - Daily and Period attendance details will be cleared. However, summary-level data for Daily attendance will be retained. 
- Gradebook Grades
- Marks and Comments
- Student Photos
      - Purging depends on enrollment status:
           - Retained: If the student is Enrolled for the current or next year (e.g., Pre-Enrolled for next year).
           - Removed: If the student has a status of Withdrew for both the current and next year.
           - Graduated: Photos will be retained this year but removed during the next year's close if the Graduated status persists.
- Inquiry Photos
      - Photos of Inquiries/applicants with academic years before the new admissions year. Example: Closing the 2024/2025 year will remove photos for inquiries tied to that year or earlier.
- Check In / Check Out Records
      - If billing is enabled: Only billed records will be removed.
      - If billing is not enabled: All records with a check-out date will be removed. Note: Invoices are retained, but their link to check in/out records is removed.
- Processed Notifications
      - Deleted unless tied to inquiries with an academic year that is the same as or later than the current admissions year.

Note: Archived report cards will remain available for individual download after the year is closed. However, generating report cards for the previous year will no longer be possible, since marks and comments are cleared upon closing. You may consider downloading report cards in bulk before closing the school year.
 

See also

Schedule Demo
Please, make sure that all required fields (marked with *) are completed.
    School Name *
    Relation to School *
    select
    Last Name *
    Your First Name *
    Your Email *
    Your Phone # *
    PCR Educator School Information System is an online database engineered for schools and universities to deliver the highest level of flexibility, unique experience, transparent communication and customized design.