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FAQ
School CRM
Purchase Option
Purchase Option
Purchase Options determine how the available balance is calculated for purchases from Point of Sales (POS), including Cafeteria.
Note
: Purchase Options are specific for each ledger. If you have a Lunch ledger and General ledger, different rules may be specified for the same person in each ledger.
There are two ways to run the Point of Sales, and a combination of both may be used.
1. The Debit Balance option allows customers to preload available funds which then are used by the student or teacher for purchases.
2. The Credit Balance option allows schools to extend credit to students and teachers, who are able to charge purchases on the account even if their balance is equal to or less than zero.
Max Per Invoice
limits the total of each POS invoice. This setting is typically used in situations when a student is overspending and parents want to limit the total per purchase.
Max Unpaid Balance
is the maximum allowed credit balance. This option is typically used for the credit balance setup, where
Max Unpaid Balance
is set to the amount of credit to be extended.
Note
:
Max Unpaid Balance
is based on the actual customer balance at the end. The actual customer balance is determined by the
Balance Calculation
.
Example
: The
Max Unpaid Balance
is ($50). The customer's actual balance is ($42). The customer has $8 of credit still available for POS purchases.
Currently, there is support for:
-
Student Purchase Option
s
-
Teacher Purchase Option
s
See also
Student Purchase Option
Teacher Purchase Option
Balance Calculation
Fund
PCR Educator K-12 School Information System is an online database engineered for independent and private schools to deliver the highest level of flexibility, unique experience, transparent communication and customized design. Being a complete cloud-based solution, PCR Educator system guarantees convenient access anytime, anywhere.
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