Managing Middle and High School Attendance - Video

This article is an index with timestamps for the topics covered in the following video:
Attendance Management

1. Intro
    a. There are different methods of managing attendance
        i. Lower Schools usually take daily attendance for homeroom
        ii. High Schools usually take period attendance and admins use that to mark daily attendance.  Period attendance records are used as a tool to determine how daily attendance should be marked for each student.
        iii. In this video, we will cover the second scenario
            1. The Staff Portal should be configured to take period attendance only.  
2. Marking Attendance for the Future
    a. Administrators can mark attendance in the future (ex: if someone will be on vacation or a group going on a field trip)
    b. Select students > multi-action > Attendance and enter attendance (both daily and period) for the future
3. Staff Perspective (Period 1)
    a. When staff log in, they will be able to see attendance entered by the administrator and not be able to modify it
    b. We will mark a couple of students as absent
4. Administrative Perspective (After Period 1)
    a. Admin runs Standard Query: [Admin] Period Attendance Not Taken and notifies staff to take attendance who have not taken it yet. 
    b. Admin reviews period attendance after period 1 and reaches out to parents to see if students will be absent for the entire day or come in late
    c. Admin then marks the daily attendance accordingly
5. Staff Perspective (Period 2)
    a. When a staff member goes in to take period attendance, they will see students that are absent for the day. If there are other students who are also absent or tardy, the staff member will mark them as such
6. Administrative Perspective (After Period 2)
    a. Admin runs Standard Query: [Admin] Period Attendance Not Taken and notifies staff to take attendance who have not taken it yet. 
    b. Admin reviews period attendance after period 2 and identifies if there are any other students who are absent.  If so, the admin looks to figure out why and marks daily attendance accordingly
7. Administrative Perspective (End of the Day)
    a. At the end of the day, the admin ensures that all students with period attendance records should have a corresponding daily attendance record

Note: if you have teachers who are not able to take attendance, check out Teachers Not Able to Take Attendance

Note: To take attendance, Marking Period Info and Daily Rotation need to be set up. You may configure Attendance Types and Attendance Points and Discipline Points as needed.

Note: follow these resources for building and customizing DAT Queries and DAT Filters:
 --- DAT Webinar - Attendance
 --- DAT - Attendance Data Structure  
 --- Standard Query: [Admin] Daily Attendance
 --- Standard Query: [Admin] Orphaned Period Attendance
 --- Standard Query: [Admin] Present and Absent for a Day
 --- Standard Query: [Admin] Attendance Details
 --- Standard Query: [Admin] Period Attendance Not Taken
 
PCR Educator K-12 School Information System is an online database engineered for independent and private schools to deliver the highest level of flexibility, unique experience, transparent communication and customized design. Being a complete cloud-based solution, PCR Educator system guarantees convenient access anytime, anywhere.

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