AI Prerequisites

To access PCR Educator's OpenAI  features, sign up for an OpenAI API account and provide us with the API key associated with your account. This will enable our school management system to seamlessly integrate with the OpenAI infrastructure.

We understand that adopting new technologies and services may raise concerns, so we want to assure you that OpenAI features are entirely optional. If your school decides not to utilize them, there will be no impact on your existing workflows or usage of our school management system. We deeply respect the autonomy of your institution and offer this feature solely as a valuable resource to further enhance the educational experience.

To proceed with enabling OpenAI features for your institution, please follow these steps:

- Sign up for an OpenAI API account by visiting
- Navigate to the Billing section and set up a paid account.
- Navigate to the Usage section and set the desired usage limit according to your needs and budget. Remember, this will be the maximum amount of usage your account can reach before it is temporarily suspended until the next billing cycle.
- Upon successful registration, you will receive an API key. Please share this key with us by replying to your ticket or emailing us at
- Once we have received your API key, our technical team will promptly assist you in integrating OpenAI into your school management system. We are committed to providing comprehensive support throughout the process, addressing any queries or concerns that may arise.

We would like to bring your attention to the limitations associated with certain features of our product that utilize the OpenAI API. It is essential to understand these limitations to ensure proper usage and manage expectations.

Reliance on third-party AI model:

1. The features provided by PCR Educator that utilize the OpenAI API rely on a third-party artificial intelligence (AI) model. While the AI model is trained on a vast amount of data and is designed to provide accurate and helpful responses, it may not always be flawless or error-free. There might be instances where the AI model generates responses that are not entirely accurate or may not meet your specific requirements.

Uncertainty and evolving nature of AI technology:

2. AI technology, including the OpenAI API, is constantly evolving. As a result, the accuracy, performance, and capabilities of the AI model utilized by PCR Educator's features may change over time. We make efforts to keep up with the latest advancements and improvements in the field, but we cannot guarantee continuous perfection or immediate adaptation to new scenarios.

Contextual and ethical considerations:

3. The OpenAI API relies on provided prompts to generate responses. The accuracy and appropriateness of the generated responses depend on the quality and specificity of the prompts. It is crucial to provide clear and concise prompts, taking into account the legal, ethical, and contextual considerations relevant to your specific use case. The responsibility to ensure the legality and ethical compliance of the generated content ultimately rests with the user.

4. User data privacy and security:

When utilizing the OpenAI API, certain data, such as prompts and responses, may be processed or stored by OpenAI. While PCR Educator takes precautions to protect your data, it is essential to review and understand OpenAI's data privacy and security policies to ensure compliance and mitigate any potential risks.

5. Continuous improvements and updates:

PCR Educator is committed to enhancing its services and incorporating customer feedback. This may involve making changes to the features that utilize the OpenAI API, including improvements, updates, or even the removal of certain functionalities. We will strive to keep you informed about any significant changes that may impact your usage.

Should you have any questions or require further clarification, please don't hesitate to reach out to us.

See also
Product    User    DAT   
PCR Educator School Information System is an online database engineered for schools and universities to deliver the highest level of flexibility, unique experience, transparent communication and customized design.

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