Integrated Web Based School Information Management & Website Software

Connect your entire school increasing communication, profitability and student success

School Information Management System & Website Software


PCR Educator’s web-based CRM for schools is an integrated database that connects your entire school delivering a seamless experience for students, family, and staff.

PCR Educator Admissions software for independent schools improves the effectiveness of the admissions office and drives more applicants to your website.

Admissions CRM

Improve the first experience of your prospective applicants and students with PCR Educator K-12 School Management System - Admissions software which creates unmatched efficiencies and enables more meaningful connections with families with:
  • Automated Workflow Management and Pipeline Generation
  • Top-of-funnel Tracking
  • Inquiry Nurturing
  • Flexible Online Inquiry form
  • Personalized Online Application with online payments
  • Online Event Registration for open houses, interviews, shadow visits
  • Online Teacher Recommendations with automated reminders
  • Online Applicant Dashboard with live application status, required documentation review, teacher recommendation requests, application fees, test results and interview results
  • Electronic Applicant Rating, Review and Decision process
  • Online Enrollment and Re-enrollment Contract with flexible payment plans, financial aid options, electronic signature, and online deposit processing
  • Online Enrollment and Re-enrollment Forms
  • Powerful email tool for personalized email campaigns, automatic notifications, and mass distributions
  • Built-in analytics and reporting tools with real-time knowledge of student pipeline
  • Financial Aid management
PCR Educator Website solution for independent schools will make your website shine attracting new applicants, donors and connecting your entire constituency.

Content Management System & Website Design Software

Make your school's website gleam with PCR Educator School Information Management System - Content Management System (CMS) which ties directly to the school management database software providing personalized content to all members of your community.

With our CMS which was designed specifically for independent schools you will find:
  • Consistent layout and style between your public website and internal portals (Student, Parent, Teacher, Alumni)
  • Custom and unique design
  • User-friendly tools for building website pages without sacrificing design quality, security, functionality or performance.
  • Advanced user-interactions analytics
  • Powerful personalization tools engineered to provide unique and customized experience to your audience depending on their role in the school, interests, enrollments, donations, participation levels
  • Responsive design
PCR Educator Community Connect for independent schools is a platform for your entire constituency including applicants, students, teachers, alumni, board members, friends, and volunteers.

Community Connect

De-clutter your website and get connected to your community with PCR Educator School Management System - Community Connect - a platform for your entire constituency including applicants, students, teachers, alumni, board members, friends, and volunteers.

Community Connect provides a safe and secure place for your users to access personalized information including:
  • Customized Online Application
  • Online Teacher Recommendations
  • Online Event Sign Up
  • Schedules, Class Lists, Online Course Selection
  • Assignments, Homework, Electronic Assignment Submission
  • Attendance & Discipline
  • Grades, Gradebook, Report Cards, Comments
  • Online Giving, Donation History, Receipts, Automatic Billing Management
  • Online Student Billing, Statements, Invoices, Receipts, Online Payments
  • Email Tool
  • Alumni Networking
  • Online Directories, News, Events, Image Galleries
  • Flexible Calendars
PCR Educator Student Billing and Finance software for independent schools provides integrated software for accounting, enrollment agreements and financial aid management.

Finance & Student Billing Software

PCR Educator School Management System - Accounting software provides a seamless, secure approach for managing accounting at your school with unprecedented levels of convenience for your business office staff, families, and vendors.

By taking advantage of a fully automated enrollment and student billing cycle which includes automated payment processing, you are guaranteed to minimize collections time while simplifying the billing and payment processes for your families. Similarly, our online budget managers feature coupled with electronic purchase orders system aims to make your business office processes more efficient by providing authorized budget managers with direct access to general ledger reports, budget requests, and purchase orders. You will also enjoy processing development donations when all the transactions are directly accessible in the Finance portal along with their family associations, classifications, allocations, and funds information.

Development & Fundraising CRM

PCR Educator School Management System - Fundraising and Alumni CRM are created to acquire supporters, boost retention, upgrade donors, and improve fundraising effectiveness. With our integrated solution which includes personalized Community Connect portals, you are guaranteed to establish valuable relationships with the entire constituency.

Our Development system includes:
  • Donor, alumni, volunteer and supporter management
  • Comprehensive data analysis tools
  • Moves management
  • Performance analysis tools
  • Online donations and event registration
  • Personalized content distributed to different members of your community through online portals
  • Donor Portal and Alumni Portal
  • Advanced email tool created for personalized mass emails, email marketing, automated reminders
  • Full integration with SIS, Admissions and Finance modules
PCR Educator Student Information System software provides a secure educational environment for school administrators, students, teachers and parents.

Student Information System Software

PCR Educator School Management System - Student Information System (SIS) is the core component of our comprehensive school management software solution for K-12 private schools. It provides a safe and protected place for your users to manage student data and share academic records securely with students, parents, and your whole community using the following features:
  • Gradebook, LMS, reportings marks, comments, online grades, and comments review system
  • Customized Student Dashboards and Analytics
  • Flexible reporting with Data Mining Tool
  • Comprehensive Scheduling module matching your school's unique culture
  • Email and Mail correspondence with automated deliveries, personalized templates and transparent
  • Attendance and Discipline management
  • Transportation and Bus Schedules
  • Student Health with online health forms, immunization records, nurse room functionality, RX dispersal, health issues
  • Enrollment and Summer Forms with the ability to update student and household biographical information, provide medical and other consents, upload required forms, track completion
  • Enrollment Contracts customized for different student groups with automated Financial Aid discounts, payment plan selection, mandatory and optional fees, electronic signature, automated fee determination, online deposit processing and sign up for automated payments
PCR Educator Cafeteria software for independent schools is guaranteed to organize your lunch room.

Cafeteria Point of Sale Software

Make your cafeteria as efficient as it can be with PCR Educator School Management System - Cafeteria POS software which delivers an unprecedented list of features:
  • Eliminates cash or ticket systems
  • Provides for debit accounts/meal credits
  • Allows parents to preorder lunch online
  • Allows teachers to specify lunch choices while taking attendance
  • Allows parents to review cafeteria purchases and pay bills online
  • Process entire meal transactions in less than 5 seconds
  • Supports National Lunch Program
  • Provides complete confidentiality for students on the Free & Reduced program
  • Generates state and federal reports
  • Supports the full accounting cycle
Raise your summer revenue with PCR Educator Summer Camp and Summer School software for independent schools.

Summer Camp Software

Focus on delivering an exceptional camp experience while PCR Educator School Management System - Summer Software takes care of the necessary administrative processes from marketing and registration to accounts receivables and reporting. Built specifically for camps and youth programs, our module is also designed to attract more campers by allowing you to utilize the best marketing tools directly from our system. The system includes:
  • Personalized and customized registration forms
  • Multiple payment methods
  • Automatic payments
  • Mobile Registration
  • Powerful Reporting
  • Staff Portal
  • Camper and Parent Portals
  • Promotions and coupons management
  • Personalized mass emails
  • Mini-sites


What is School Management System? What is School Information System?


School Management System, or School Information System, is software that automates the life cycle of a student from admission to enrollment, maintains academic and medical records, facilitates collaboration, allows schools to collect tuition, fees and donations, conduct exams and print report cards.

Introducing Our New School Management System Feature: Use Your Credit Balance to Sign Up for Camps, Activities, and Summer School!
Introducing Our Forms for Staff, Households, Customers, Vendors, and Donors!
Take advantage of the new Weglot integration to automatically translate content on your website, admissions application, enrollment forms and all other areas of our CMS.
Tailor your forms, applications and portals with customizable gender and pronouns' options.
Watch our latest video to learn how to create custom filters in PCR Educator's powerful DAT tool.
During these ever-changing times, accurate attendance records are essential. PCR Educator's attendance system helps schools record who was on campus, when they were on campus and where they were on campus. This can be done from the student’s schedule or class period attendance taken prior to the start of each school day, or every period throughout the day. Our all-encompassing attendance solution limits cross-contamination, lessens staff workload and improves data accuracy.
Lately, contactless attendance has been a primary focus of PCR Educator’s mission. Our ID Badging solution allows you to create custom badges from your PCR Educator SIS database. ID barcodes can be printed onto badges for both students and staff. Our ID Badging system also assists in keeping your school’s campus secure. For example, if a mask obscures a visitor’s face, having an ID Badge on hand, or on a lanyard, helps easily verify that visitor belongs on campus.
Using their IDs, students can then check in to confirm their presence at school at a Tardy Kiosk, or Positive Attendance Kiosk, using a barcode scanner. When scanners are set to auto-scan, an ID badge is held under the scanner, the scanner reads its barcode, and the student’s information is immediately displayed on the kiosk. Our scanners also read barcodes directly from cell phone screens. Any forgetful students that misplace their IDs can load their digital ID directly onto their phones. Additionally, if neither the phone ID nor digital ID is available, PCR Educator has a combo keypad entry option allowing students to type in their ID manually.  
As schools continue reopening and limiting room capacities, or alternate student schedules, Attendance Kiosks can expedite students in moving through your school’s daily processes. For students who arrive late during the day an Attendance Kiosk located in the front office, or near your school’s reception area, will automatically enter tardies into PCR Educator’s database along with a time-stamp. This information is immediately available to teachers, allowing them to admit late students to class while saving front office staff time.
Now more than ever, accurate attendance for all students in your school is needed. Attendance scanners can be deployed anywhere attendance needs to be taken. When a student checks in using a Positive Attendance device, the student is entered as present in that room with a time-stamp. Teachers then see these timestamps on their daily rosters.
Interested? Here’s a quick video showcasing how our system works.
If your school wants to check out PCR Educator’s contactless attendance system more thoroughly or would like to learn how to better utilize it, please reach out to us today! 
It's time to up your school's marketing game!
Google Single Sign-on (SSO) is a feature that allows an outside vendor to authenticate users against PCR Educator's database.
Google Classroom is better with PCR Educator. 
PCR Educator K-12 School Information System is an online database engineered for independent and private schools to deliver the highest level of flexibility, unique experience, transparent communication and customized design. Being a complete cloud-based solution, PCR Educator system guarantees convenient access anytime, anywhere.

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