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Posted August 19, 2026

Reconciling eCheck Deposits with Payment Processor

1. Make sure that the settlement time matches the selected settlement time for deposits in your Payment Processor. Settlement time can be specified in your payment configuration. See Configuring Payment Configuration for more information.
2.. Update your Auto-Pay Configuration (Finance) to manage undeposited eCheck receipts. See Configuring Payment Configuration for eCheck Receipts for more information.
3. Navigate to AR > Receipts and search for receipts that are associated with the undeposited eCheck deposit. Select the receipts that have been settled by your payment Processor and go to the multi-action > Update Deposits screen. Select a “New Deposit” from the dropdown. Enter a deposit description and date (of when these receipts are settled) and click save.
4. Check the deposited checkbox on the deposit details. The deposited indicator identifies that the receipts were deposited. Note: if you do not check the deposited indicator, the system will automatically check it for you when you post your deposit.
5. Post your deposit.

Reconciling automatically
If your school uses Authorize.net, PCR Educator can perform step 3 for you. Set Deposit Reconciliation to Auto on the auto-pay configuration used for eCheck payments. See Configuring Settlement and Return Handling.

Each night, PCR Educator reads the settled batches from your payment processor and identifies the receipts in each batch. For every batch that contains settled eCheck receipts, it creates a deposit described with the processor and the settlement batch, dated the settlement date, moves those receipts onto it, and marks it as deposited. Receipts that have not settled stay where they are and move on a later night, when their own batch settles.

You still review and post the deposit. The automation does not post anything to your general ledger.

Note: Only receipts that are not yet posted, are not already on a deposit for that batch, and are not financial aid receipts are moved. Anything the automation does not move stays visible on the receipts list, where you can filter on Gateway Status and Gateway Batch to see what settled and when. See Gateway Status.

Canadian pre-authorized debits (Stripe): PAD debits are accepted immediately and settle in roughly 3 to 5 business days. A debit can still fail after acceptance, for example for insufficient funds or a closed account. PCR Educator is notified automatically when this happens and coordinates the receipt reversal with your business office, following the same procedure used for returned eChecks. Failed payments are also visible in your Stripe dashboard.