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Posted May 31, 2022

Closing the School Year Review Attendance to History

This step highlights the Attendance Types that will be summarized into history for transcripts.

Attendance Summarization

The five types of daily attendance that are summarized are:

Absent Excused
Absent Unexcused
Late Excused
Late Unexcused
Present

These are based on their Historical Meaning. Attendance types without a Historical Meaning are not summarized. If you have daily attendance types that do not have historical meaning showing on this step and need to be stored, please modify those records here.

Attendance Calculation

The Review Attendance page shows the total number of days the student participated in school. This total is calculated in one of two ways, depending on how attendance is tracked.

If any attendance types with the historical meaning of "Present" are used, the system calculates the total days present by counting all days with those "Present" attendance records.

Otherwise, this calculation is based on the classes the students are taking and how many unique days the class met during the year, known as the Daily Rotation. The Daily Rotation can be adjusted by adding or removing meeting days using a suitable day of the cycle to further tweak these numbers.

Additional Notes

Period Attendance: Period attendance is not summarized to history. However, Period Attendance can be converted to Daily Attendance. To do this, navigate to Admin > Attendance > Period Attendance, select the desired period attendance records, and use the “Generate Daily” multi-action.

Action Items

Ensure the updated total number of days the student participated in school (as shown on the Review Attendance page) is accurate before requesting the closing.