Closing a fiscal year tells PCR Educator that a financial year is finished and should no longer accept new or changed transactions. It is a soft close, so you can re-open the year at any time if a correction is needed. Complete your year-end reconciliations and statements before you close, because closed-year transactions drop out of your day-to-day working lists.
Only users in the FinanceGL Full or Contract Full role can close or re-open a year.
How to close a year
- Go to Finance and open Fiscal Years.
- Select the year you want to close to open its Details page.
- Confirm the Begin Date, End Date, and Open Period Date are correct.
- Click Close Fiscal Year.
The Is Open box clears, and the button changes to Re-open Fiscal Year.
What closing affects
Closing removes the year from the open posting window, so new General Ledger, Accounts Receivable, and Accounts Payable activity must be dated in an open year. Transactions in the closed year stay in the system but leave the standard lists; use Include All to see them. Refunds cannot be dated in a closed period. Gift entry in Fundraising is not blocked, but General Ledger posting and reports still follow the open year. Nothing is deleted, and reports on closed years are unaffected.
How to re-open a year
Open the year's Details page and click Re-open Fiscal Year. The year returns to the open posting window and its transactions return to the standard lists. Make your correction, then close the year again.
Need help
Open a ticket through the PCR Educator customer portal or email support@pcreducator.com. Include your school name and the fiscal year you are working with.