Posting Financial Records to the General Ledger

In order to post transactions to the General Ledger, the fiscal year must be open and the Open Period Date must be on or before the date listed in the chart below. Additional General Ledger transactions may be added as a result of Finance Unearned / Deferred Revenue.

Record	General Ledger Date	Debits	Credits	Additional Notes
AR Invoice	Issue Date	Accounts Receivable Acc	Invoice Items	Negative invoice items amounts are translated to positive debits in the General Ledger when posting.
AR Deposit	Deposit Date	The general ledger receives one Debit to the bank account for the sum of all receipts.	Each receipt's credit is credited to the general ledger separately.	Regardless of the receipt dates of the receipts associated with the deposit, credits and debits occur on the deposit date.
AR Credit	Credit Date	Debit Account	Credit Accounts	Additional debits can be applied by specifying negative credit amounts. These negative credits are translated to positive debits in the General Ledger when posting.
Journal Entry	Journal Entry Date	Debit	Credit
AP Invoice	Post Date	Invoice Items	Accounts Payable Acc	The Invoice Date does not impact the General Ledger
AP/Misc Payment	Payment Date	Debit Accounts	Payment Account	Negative debit amounts are translated to positive credits in the General Ledger when posting.
AP Credit Memo	Credit Memo Date	Debit Accounts	Account to Credit	Additional credits can be applied by specifying negative debit amounts. These negative debits are translated to positive credits in the General Ledger when posting.

Note: There are several dates you may see either in the DAT or on other screens. Post Date (Vendor Invoices) - The date to use in the general ledger for reporting purposes. Posted Modified Date / Posted Modified Date Time - The date/time someone clicked the “Post” button or otherwise caused the record to be posted to transactions.

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