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Posting Financial Records to the General Ledger
Posting Financial Records to the General Ledger
In order to post transactions to the General Ledger, the fiscal year must be open and the Open Period Date must be on or before the date listed in the chart below. Additional General Ledger transactions may be added as a result of
Finance Unearned / Deferred Revenue
.
Record
General Ledger Date
Debits
Credits
Additional Notes
AR Invoice
Issue Date
Accounts Receivable Acc
Invoice Items
Negative invoice items amounts are translated to positive debits in the General Ledger when posting.
AR Deposit
Deposit Date
The general ledger receives one Debit to the bank account for the sum of all receipts.
Each receipt's credit is credited to the general ledger separately.
Regardless of the receipt dates of the receipts associated with the deposit, credits and debits occur on the deposit date.
AR Credit
Credit Date
Debit Account
Credit Accounts
Additional debits can be applied by specifying negative credit amounts. These negative credits are translated to positive debits in the General Ledger when posting.
Journal Entry
Journal Entry Date
Debit
Credit
AP Invoice
Post Date
Invoice Items
Accounts Payable Acc
The Invoice Date does not impact the General Ledger
AP/Misc Payment
Payment Date
Debit Accounts
Payment Account
Negative debit amounts are translated to positive credits in the General Ledger when posting.
AP Credit Memo
Credit Memo Date
Debit Accounts
Account to Credit
Additional credits can be applied by specifying negative debit amounts. These negative debits are translated to positive credits in the General Ledger when posting.
Note
: There are several dates you may see either in the
DAT
or on other screens. Post Date (Vendor Invoices) - The date to use in the general ledger for reporting purposes. Posted Modified Date / Posted Modified Date Time - The date/time someone clicked the “Post” button or otherwise caused the record to be posted to transactions.
See also
Finance Unearned / Deferred Revenue
AP Invoice
Action
DAT
PCR Educator K-12 School Information System is an online database engineered for independent and private schools to deliver the highest level of flexibility, unique experience, transparent communication and customized design. Being a complete cloud-based solution, PCR Educator system guarantees convenient access anytime, anywhere.
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