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Posted August 18, 2026

AR Receipt List

An AR Receipt List is the Record List of AR and Misc receipts. It is available at Finance > AR > Receipts. You need the FinanceAR Full or FinanceAR Read role.

The list shows the AR and Misc receipts of the ledger selected at the top of the Finance module. AR credits are listed at Finance > AR > Credits instead. By default it shows every receipt that is not voided, from any fiscal year. The include all checkbox adds the voided receipts.

Clicking New on this list starts a new deposit rather than a single receipt, because receipts are recorded on a deposit.

Column explanations:

Received is the date the receipt was received, as opposed to the date written on the receipt or the date it was mailed. The date of the deposit the receipt belongs to, not the Received date, determines when the receipt reaches the general ledger.

Customer is the customer record or household record the receipt came from. It can be blank only on a Misc receipt, and then Name On Receipt shows who the receipt came from.

Person is the student or inquiry the receipt was recorded for. It shows the preferred name when the person has one, and the first name otherwise.

Name On Receipt is the name of whoever the receipt came from, as it appears on the receipt. When a receipt is recorded from an invoice, it starts as the customer's name and can be changed.

Type is Receipt for an AR receipt, which is allocated to invoices, or Misc for a miscellaneous receipt, which is not allocated to invoices.

Method is how the receipt was received. Its choices are configured on the receipt's Details page by clicking the Receipt Method link, which requires the FinanceAR Full and DBA Full roles.

Posted is checked once the receipt has been posted to the general ledger.

Voided is checked when the receipt has been voided. NSF is also checked when it was voided because it was returned for non-sufficient funds.

Finalized is checked once the receipt has been finalized. Finalizing locks the receipt's allocations to invoices so that they cannot be changed. Finalizing is not required, and a fiscal year can be closed without it.

UnAllocated is the amount of the receipt still available to allocate to invoices. It is blank on a Misc receipt and zero on a voided receipt. Rows with an UnAllocated amount are highlighted, as the legend below the list shows. Unallocated AR Receipt/Credit explains how to allocate the rest.

Invoices counts the invoices that are not voided and that the receipt is allocated to. Clicking the number opens the AR Invoice List showing those invoices. It is blank when the receipt is not allocated to any invoice, and on a voided receipt.

Deposit # is the system identifier of the deposit the receipt belongs to. Clicking it opens the deposit.

Customer Memo is the note that appears on the receipt the customer receives. Internal Memo is for your staff only, and it is hidden by default.

Reference # is the reference number recorded with the receipt.

Gateway Status, Gateway Settlement Date, Gateway Batch, and Gateway Return Code are hidden by default. They show what the payment processor reported for a receipt charged through it, and Gateway Status describes them.

Id is the system identifier assigned to the receipt.

Below the list, Total Amount adds up the Amount column. It covers every receipt the search returns, not only the receipts on the page you are looking at. If any voided receipts are in the search results, their amount is included towards the Total Amount.

Search fields worth knowing:

Every search field of a Customer List except Customer Balance is also available here.

Amount Allocated searches the part of the receipt allocated to invoices that are not voided, and Amount Remaining searches the UnAllocated column. Amount Remaining treats Misc and voided receipts as zero, so they appear in a search for zero.

Deposit Date, Deposit Id, and Deposit Name find the receipts by the deposit they belong to.

Earn Date searches the date on which the receipt is recognized as revenue. Earn Date Revenue Recognition explains how it is set.

Entered Date searches the date the receipt was recorded, which can differ from the Received date.

Fiscal Year and Fiscal Year Int find the receipts whose Received date falls in a fiscal year, by its name and by its number.

Gateway Batch, Gateway Return Code, Gateway Settlement Date, and Gateway Status search the gateway columns. Gateway Status describes them.

Is Finalized, Is NSF, Is Posted, and Is Voided search the Finalized, NSF, Posted, and Voided columns with Yes or No.

Person Last Name and Person Name search the person the receipt was recorded for. Person Name matches the preferred name when the person has one, and the first name otherwise.

Receipt Account Number finds the receipts by the number of the account the receipt was received into.

Receipt Classification finds the receipts by their classification.

Reference Date and Reference Number search the reference recorded with the receipt.

Type searches the Type column with Receipt or Misc.