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Posted August 18, 2026

AR Deposit List

An AR Deposit List is the Record List of deposit records. It is available at Finance > AR > Deposits. You need the FinanceAR Full, FinanceAR Read, FinanceGL Full, or FinanceGL Read role.

A deposit groups the receipts that go into a bank account together. The list shows the deposits of the ledger selected at the top of the Finance module. By default it shows the deposits whose Date falls inside an open fiscal year, on or after that year's open period date, together with every deposit that has receipts and is unposted. The include all checkbox adds the rest.

Column explanations:

Date is the date of the deposit. It determines when the deposit's receipts reach the general ledger.

Receipt Count counts the receipts on the deposit, including voided receipts. Posted Count counts the ones that have been posted.

Receipts is the total Amount of the receipts on the deposit, including voided receipts.

Void Count counts the voided receipts associated with this deposit on the date of their void, which can be receipts from other deposits. Handling Voided Receipts on Deposits explains how a voided receipt is associated with a deposit.

Net Deposit is Receipts minus the Amount of the voided receipts.

Deposited? indicates that the deposit has been delivered to the bank. It is most useful for manual deposits, which may be created hours before they are taken to the bank. It is checked when the Deposited checkbox on the deposit's Details page is checked. That checkbox requires the FinanceGL Full role and cannot be changed once the deposit is reconciled. Reconciling a deposit also checks it. Once a deposit is marked deposited, receipts can no longer be added to it and its bank account can no longer be changed.

Reconciled? is checked once the deposit has been cleared or reconciled at Finance > Banking > Reconciliation.

Account is the bank account the deposit goes into, shown by number and name.

Id is the system identifier assigned to the deposit.

Search fields worth knowing:

Account Name and Account Number find the deposits by their bank account. Account Number matches with or without the dashes, periods, and spaces in the number.

Cleared Date, Cleared User, and Is Cleared search the date entered when the deposit was cleared at Finance > Banking > Reconciliation, and the user who cleared it.

Is Deposited searches the Deposited? column with Yes or No.

Is Posted searches with Yes or No. Yes finds the deposits that have been posted.

Is Reconciled and Reconciled User search whether the deposit has been reconciled at Finance > Banking > Reconciliation, and the user who reconciled it.

Is Voided - Any Receipts searches with Yes or No. Yes finds the deposits that have at least one voided receipt.

Is Voided - Deposit searches with Yes or No. Yes finds the deposits whose receipts are all voided.

Net Deposit searches the Net Deposit column.

Receipt Count and Receipt Total search the Receipt Count and Receipts columns, which include voided receipts.

Receipt Voided Count searches the number of voided receipts on the deposit. This is not the Void Count column, which counts the voided receipts associated with the deposit on the date of their void.