St. Vincent's College of Medicine is a four-year MD-granting program with 612 students, 84 faculty, and clinical rotations at twelve hospitals across Maryland, D.C., and Virginia. The college runs admissions on a national scale, supports board exam prep across two licensing exams, manages clinical rotations across hundreds of preceptors, and reports to accreditors on a continuous schedule.
Before PCR Educator, those workflows lived in six separate systems. AMCAS feeds and a custom admissions database. A scheduling tool for clinical rotations. A board prep platform. An LMS for didactic coursework. A separate alumni and development tool. And spreadsheets for accreditation reporting.
What they built on PCR Educator
The college consolidated onto PCR Educator over an 18-week implementation. A single student record now carries the full lifecycle: from MCAT score and personal statement at the application stage, through the four years of didactic and clinical work, board exams, residency match, and into the alumni record.
- Admissions runs holistic review with multi-mini-interview scoring inside PCR Educator. Reviewer ratings aggregate into a committee-ready dashboard.
- Clinical rotations track preceptor assignments, hours logged, evaluation forms, and required procedures against the school's competency framework.
- Board exam preparation is anchored to PCR Educator's progress tracking. Faculty advisors see USMLE Step 1 readiness scores per student.
- Accreditation reporting (LCME for the MD program, plus continuing accreditation cycles) pulls from the same data source the school uses to operate.
- Alumni and development run on the same family record that started as an inquiry seven years earlier.
The accreditation cycle
The largest operational change was accreditation. Before PCR Educator, the LCME submission required three months of cross-functional data gathering. PCR Educator's intelligence module exports the LCME-required data points directly. Curriculum hours come from the SIS. Clinical sites come from the rotations module. Faculty credentials and CVs sit on the faculty record. The accreditation submission is a query, not a project.
Match day visibility
The match rate is what gets quoted, but the match journey is what gets watched. Faculty advisors track residency interview offers, away rotations, and personal statements through the same student record. The match outcome closes the loop.