Closing the School Year Review Attendance to History
Posted May 31, 2022
This step highlights the Attendance Types that will be summarized into history for transcripts.
Attendance Summarization
The five types of daily attendance that are summarized are:
- Absent Excused
- Absent Unexcused
- Late Excused
- Late Unexcused
- Present
These are based on their Historical Meaning. Attendance types without a Historical Meaning are not summarized. If you have daily attendance types that do not have historical meaning showing on this step and need to be stored, please modify those records here.
Attendance Calculation
The Review Attendance page shows the total number of days the student participated in school. This total is calculated in one of two ways, depending on how attendance is tracked.
If any attendance types with the historical meaning of "Present" are used, the system calculates the total days present by counting all days with those "Present" attendance records.
Otherwise, this calculation is based on the classes the students are taking and how many unique days the class met during the year, known as the Daily Rotation. The Daily Rotation can be adjusted by adding or removing meeting days using a suitable day of the cycle to further tweak these numbers.
Marking Period Attendance Dates
The Attendance Dates in Marking Period Info set the range of school days used for this calculation. Only days marked In School in the Daily Rotation that fall within the Attendance Dates of the division's marking periods are counted, and only on days when the student's current-year classes meet.
A student is summarized into history only when at least one of these days is found. If the Attendance Dates for a division do not cover the Daily Rotation of the year being closed, no student in that division receives attendance history for that year, including absences and lates. This applies to both calculation methods.
Marking Period Info holds one set of Attendance Dates for each division. Keep the dates for the year being closed in place until the closing is complete, and enter next year's dates after the closing.
Additional Notes
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Period Attendance: Period attendance is not summarized to history. However, Period Attendance can be converted to Daily Attendance. To do this, navigate to Admin > Attendance > Period Attendance, select the desired period attendance records, and use the “Generate Daily” multi-action.
Action Items
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Ensure the updated total number of days the student participated in school (as shown on the Review Attendance page) is accurate before requesting the closing.
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Confirm that the Attendance Dates in Marking Period Info still cover the year being closed. Daily attendance records are cleared when the school year is closed, so attendance that is not summarized cannot be summarized afterward.
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