Student actions now carry structured fields. A student action can hold a number, a date, a checkbox, a link, or a value picked from a list, and each of those fields reports as its own column.

Student Action Attribute is a named field attached to a student action rather than to the student record. The attribute is defined once for the school and then recorded on individual actions, in the same way attributes already work for students, households, inquiries and staff.

Defining attributes

Requires the Admin Full role.

• Navigate to Administrator > Maintenance > Student Action Attributes.
• Enter a name under Category and click Add Category. A category groups related fields, for example Service Hours or Athletics.
• Select the category, enter a name under Attribute, and click Add Attribute.
• Set the Data Type. The choices are Text, Integer, Date, Boolean and Hyperlink.
• For a Text attribute, set a Lookup Type when the value should come from a list rather than free typing.
• Click Reorder Attribtues to drag the fields into the order staff and students should see them.

Note: attributes are defined for the school as a whole and are available on any student action. Limit which fields appear on a portal page through the widget settings described below.

Recording attributes in Campus

Requires the Actions Read role to view and the Actions Full role to edit.

• Open the student and go to Actions.
• Click Attributes on the action row.
• Choose the category and the attribute, enter the value, and click Add New.

Collecting attributes in the portal

• Add the Actions widget to a page from the Student Details group.
• Set Action Types to the action the page collects.
• Set Attributes to the fields the page should collect. The widget renders each one with the input its data type calls for, so an Integer attribute gets a number box and a Date attribute gets a calendar.
• To show recorded values in the list underneath, enable the Attributes column under Columns.

Values entered by a student save with the action in a single step.

Reporting

Student action attributes are available in the Data Analytics Tool as Student Action Attributes, joined to Actions and to the attribute definitions. Each attribute reports as its own value, and the comment field is free to hold narrative again.

Examples

Example: a school that requires community service defines a Service Hours category with Activity as Text, Hours as Integer and Description as Text. Students record each activity through the portal across the year. The registrar reports total hours by student, by grade level and by year, and produces a transfer letter listing every activity with its hours.

Example: an athletics department defines Sport and Season as Text attributes driven by lookup lists, and Varsity as Boolean. Participation reports then group cleanly by sport and season.

Example: a counselor defines Follow Up Date as Date and Referral Made as Boolean on a counseling action, and pulls a list of students whose follow-up date has passed.