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Importing New Records - Student Health Actions

Posted January 01, 2025
Follow the steps for Importing New Records 

Field Required Type Sample Value Notes
Student_Id Yes, unless lookup fields are used to identify the student Identifier "12345" Must match an existing student id in the system
Student_Last_Name No, unless Student_Id is not specified Lookup "Smith" Must match an existing student last name in the system
Student_First_Name No, unless Student_Id is not specified Lookup "John" Must match an existing student first name in the system
Birthdate No, unless Student_Id is not specified Date "2005/05/15" Must match an existing student birthdate in the system
Academic_Year Yes Number "2025" The academic year the visit belongs to
Health_Action_Type Yes Datasource Data "Nurse Visit" Must match an existing Health Action Type lookup value
Health_Action_Date Yes Date "2025/01/12 10:15" Date and time the student arrived
Administered_Medications No Datasource Data "Ibuprofen (Advil)" Must match an existing Medications lookup value. Creates a dose recorded against the visit, visible on RX Dispersal History. Leave blank, or use "None", when no medication was given. One medication per row – see the note below for visits involving more than one
Administered_Dose No Text "200 mg" The amount actually given
Administered_Time No Time "10:30 AM" Time the dose was given. Defaults to the time on Health_Action_Date when blank
Administered_Instructions No Text "Take with water"  
Comment No Text "Sent back to class" The nurse's comment on the visit
Student_Reason No Datasource Data "Headache" Must match an existing Student Health Reasons lookup value
Student_Comment No Text "Started after lunch" What the student reported
Student_Entered_Date_Time No Date "2025/01/12 10:05" Set when the student logged the visit themselves
Student_Entered_Name No Text "John Smith"  
Respiration_Rate No Number "18"  
Body_Temperature No Number "98.6"  
Pulse_Rate No Number "72"  
Blood_Pressure_Systolic No Number "120"  
Blood_Pressure_Diastolic No Number "80"  
Parent_Notification_Method No Datasource Data "By Email" Must match an existing Health Parent Notification Method lookup value

Visits involving more than one medication

A health visit can now record several medications. The import file carries one medication per row, so to bring in a visit where two or more were given, import the visit once and add the remaining medications on the visit itself, under Medications Given.

Medications given during a visit are stored as doses on the student's medication record rather than on the visit row, so they also appear on RX Dispersal History alongside scheduled and as-needed doses.


See also
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