PCR Educator now follows every gateway payment through to settlement and back. A nightly process reads settlement results from Authorize.net, records what settled and in which batch, and identifies any payment the bank has returned. Business offices see the whole life of an eCheck payment across the banking days it takes to complete.

Key capabilities

Gateway status on every receipt. Gateway Status, Gateway Settlement Date, Gateway Batch and Gateway Return Code are available as columns and as search fields on the Customer Receipts list. They also drive notification triggers, so the business office can be alerted when a payment has not settled after a set number of days.

Automatic deposit reconciliation. Settled eCheck receipts move onto a deposit that matches the processor's own settlement batch, dated the day the money settled.

Automated returned payment handling. A returned payment can void the original receipt, mark it NSF, associate the void deposit, and raise the fee invoice from your own invoice template and fee product, unposted for review or posted outright.

Family notification and autopay pause. The family receives your message asking them to update payment information, and their stored payment pauses so an account that has already failed is not charged again. Saving new payment information reactivates it automatically.

A complete record. Every receipt carries a Gateway page showing what happened and when, from settlement through return to fee invoice.

Why it matters

Reconciliation work that took a careful hour of matching and re-entry now happens overnight, and a returned payment is caught the night the bank sends it back. Every setting is off until a school turns it on, and lives on the auto-pay configuration, so tuition and donations can be handled differently. The automation never alters the original invoice or receipt; corrections are added as new records. Returns that call for judgment, such as a family stating a debit was not authorized, stay with a person.

A few ways to talk about it

• Every gateway payment is now tracked from charge to settlement to return, on the receipt itself.
• Settled eCheck receipts reconcile to the processor's own deposit batch overnight.
• Returned payments can void, re-invoice the fee, notify the family, and pause autopay automatically.

Available now to PCR Educator schools processing through Authorize.net. Your account team can walk you through the setup whenever you're ready.