PCR Educator's check-in / check-out kiosk has grown from a simple sign-in log into a connected workflow that touches attendance, billing, admissions, and advancement. With the May 2026 release tying the kiosk into period attendance, this is a good moment to look at every workflow it now supports. Most schools use one or two. The module supports nine.

What it does

Front-desk sign-in and sign-out. Receptionist records a student or staff arrival or departure with a reason code, a comment, and a full audit trail on both legs of the trip.

Period attendance write-back. New in May 2026. Mid-day sign-out marks the in-session period Leaving Early. On return, the in-session period flips to Late and missed periods reconcile cleanly. Teacher entries are never overwritten.

Aftercare and extended-day billing. A fee schedule maps each program and time window to a billable product. The business office reviews matched records and runs Create Invoice to post line items to family ledgers in a batch.

Self-service family kiosk. Parents, students, emergency contacts, and authorized pickups can sign in or out using credentials, a student ID scan, or a five-digit pincode. Pincode scope is configurable as unique per household or unique across the database.

Bulk dismissal and field trips. Multi-action surfaces in the student list let a coordinator check an entire cohort in or out with one click.

Health office and counselor visits. Programs and reasons are lookup driven, so the same kiosk handles Health Office, Counseling, Late Pickup, and Early Release with their own audit trails on the student profile.

Reporting in Administrator and Finance. The same list view is mounted in both roles, so each team sees the records it owns through familiar filters and saved queries.

Mail and email merge. Templated letters and emails run directly off a selection of check-in records, with merge fields tied to the entity.

Admissions and donor event check-in. A dedicated event flow matches an inquirer's or donor's household to admissions and advancement events scheduled within plus or minus one hour of the current time, then credits attendance to the right event.

Why it matters

The lobby kiosk and the rest of the platform now share one record. Front-desk staff, faculty, the business office, admissions, and advancement see the same student under the same household, with the same audit trail. Emergency rosters reflect who is on campus right now. Aftercare invoices match the time the family actually picked up. Period attendance reflects the kiosk in real time. The work that used to live in different systems, or in different spreadsheets, now lives in one.

A few ways to talk about it

• One kiosk, nine workflows, one student record. From morning arrival to admissions tours to aftercare invoicing.
• The May 2026 release ties sign-out and return directly to period attendance. Teacher entries always win.
• Most schools are using one or two of these. The other seven are already in your platform.

Available now to all PCR Educator schools. Your account team can walk you through any of the nine workflows whenever you are ready.