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AP Credit Memo List

Posted August 18, 2026

AP Credit Memo List

An AP Credit Memo List is the Record List of AP credit memo records. It is available at Finance > AP > Credit Memos. You need the FinanceAP Full or FinanceAP Read role.

The list shows the vendor credit memos of the ledger selected at the top of the Finance module. By default the list shows the credit memos whose Credit Memo Date falls inside an open fiscal year, on or after that year's open period date, including voided credit memos. The include all checkbox adds the rest, which are the credit memos dated in a closed fiscal year, before the open period date, or outside any fiscal year.

Column explanations:

Date is the Credit Memo Date entered on the credit memo. It is the date the credit memo reaches the general ledger, and it also determines which fiscal year the credit memo falls in.

Expense Account and Expense Account # are the name and number of the account the credit memo credits, entered as Account to Credit on the credit memo.

Posted is checked once the credit memo has been posted to the general ledger.

Voided is checked when the credit memo has been voided.

Finalized is checked once the credit memo has been finalized. Finalizing locks the credit memo's allocations to invoices so that they cannot be changed. Finalizing is not required, and a fiscal year can be closed without it.

UnAllocated is the amount of the credit memo still available to allocate to invoices. Allocations to voided invoices do not count, and it is zero on a voided credit memo. Rows with an UnAllocated amount are highlighted.

Id is the system identifier assigned to the credit memo.

Note is the Vendor Memo entered on the credit memo. It appears only on the mail merge documents and email templates your school builds to include it.

Below the list, Total Amount adds up the Amount column. It covers every credit memo the search returns, not only the credit memos on the page you are looking at. If any voided credit memos are in the search results, their amount is included towards the Total Amount.

Search fields worth knowing:

Every search field of a Vendor List is also available here, because each credit memo comes from a vendor.

Entered Date searches the date the credit memo was recorded, which can differ from the Date column.

Fiscal Year and Fiscal Year Int find the credit memos whose Credit Memo Date falls in a fiscal year, by its name and by its number.

Is Posted and Is Voided search with Yes or No.

Method searches the Credit Memo Type entered on the credit memo. Its choices are configured on the credit memo's Details page by clicking the Credit Memo Type link, which requires the FinanceAP Full and DBA Full roles.

Payment Account Description and Payment Account Number search the Expense Account and Expense Account # columns.

Payment Date searches the Date column.

Payment Id searches the Id column.

Reference Number searches the Number entered on the credit memo.

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AP Credit Memo List

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