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Posted July 30, 2021
CMS Widget - Parent/Student Attendance Entry
The Parent/Student Attendance Entry CMS Widget is a CMS Widget that allows a parent or student to report attendance ahead of time.  The Parent/Student Attendance Entry CMS Widget is available under the Students category.  Please review Adding CMS Widget for more information.  Example: If a student has a doctor’s appointment, the parent can record it ahead of time through this widget. 

This widget records both period attendance and daily attendance based on the student’s classes that happen during or after the reported begin time and before or during the end time. 

Example: A student has classes from 8 to 9 am (Math) and 9.30 am to 10 am (English)  in Upper School, then one class from 11 am to 12 pm (Arts) in Middle School, and then from 1 pm to 3 pm in Afterschool Activities division. The student’s parent reports that the student is away from 9 am until 11.30 am because of a doctor’s appointment. The student will have the following records created by the system:

Period Attendance:
English - 9.30 - 10 am (Upper School) - Absent
Arts - 11 am - 11.30 am (Middle School) - Late

Daily Attendance:
Upper School - Leaving Early 
Middle School - Late
Afterschool Activities - no daily attendance recorded

Note: The Daily Rotation must be specified as “in school” in order for attendance to be recorded successfully.  If the parent chooses a date that isn’t considered in school, then no attendance is recorded for that division.

Absent Type is the attendance type to record for a student who will be absent for the whole day.  

Add Email To Attendance allows adding a Student email template that is used to send an email to the email types and fields that are selected on the template when the attendance is reported.  

Add Email To Parent  allows adding a Student email template that is used to send the email to  the currently logged in user’s email address and to the email types and fields that are selected on the template.  Note: If you do not select any email types or fields on the email template, then the email will only go out to the logged in user.

Excluded Divisions allows excluding the specified division(s) when recording attendance.

From Time Text changes the label for the From Time entry box.  If left blank, the default value is “From.”

Late Type is the attendance type to record qualifying late records.   

Leaving Early Type is the attendance type to record qualifying records for students leaving early.

Note Text changes the label for the Note entry box.  If left blank, the default value is “Note.”

Period Attendance1 Block Only forces recording attendance for only the first block of a course section for each course section that takes multiple blocks across multiple blocks.  Example: A course section is made up of 5 minute blocks totaling 45 minutes.  If the student is absent for the course and this setting is unchecked, 9 absent records will be recorded - one for each 5 minute block.

Save As Attendance Type determines which types of attendance are recorded.

To Time Text changes the label for the To Time entry box.  If left blank, the default value is “To.”
PCR Educator K-12 School Information System is an online database engineered for independent and private schools to deliver the highest level of flexibility, unique experience, transparent communication and customized design. Being a complete cloud-based solution, PCR Educator system guarantees convenient access anytime, anywhere.

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