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Chart of Accounts List

Posted August 18, 2026

A Chart of Accounts List is the Record List of GL account records. It is available at Finance > Ledger > Chart of Accounts. You need the Contract Full, Contract Read, FinanceGL Full, or FinanceGL Read role.

The list shows the GL accounts of the ledger selected at the top of the Finance module, in Number order. By default it shows the accounts that are active in that ledger. An account is active in a ledger when Activate is checked for that ledger on the account's Associate With Ledgers tab. The include all checkbox adds the inactive accounts.

Next to the letter buttons above the search fields, this list has the following:
- When account number sections are set up, as described in GL Account Mapping, two pairs of dropdowns narrow the list by account number. In each pair, the first dropdown lists the sections of the account number, such as Department, and the second lists the descriptions entered for that section's codes. Choosing a description shows only the accounts whose number has that code in that section. Using both pairs shows only the accounts that match both. Leaving a pair's second dropdown blank shows every account.
- The Date box sets the date the Debits, Credits, and Balance columns add up to. These amounts include posted transactions only; records that have not been posted to the general ledger are not included. The Date starts on today's date. After changing it, click Search.

Column explanations:

Category, Type, and Sub Type classify the account, as described in Chart of Accounts and GL Account.

Parent is the account's Budget Parent Account.

Debits and Credits add up the debits and the credits posted to the account and dated on or before the Date, including the Summarize transactions created when a fiscal year is closed. They count the account's own transactions only, not those of the accounts beneath it. Choosing the last day of a closed fiscal year as the Date shows that year's totals before its Summarize transactions. For users with the FinanceGL Full or FinanceGL Read role, each amount opens the Transaction List with the transactions it adds up.

Balance is Debits minus Credits, so an account with more credits than debits shows a negative Balance. For the same users, it opens the Transaction List with all of the account's transactions up to the Date.

Managers lists the account's budget managers who have the FinanceAccountMgr Full or FinanceAccountMgr Read role. Budget managers are assigned as described in Assigning Budget Managers to Finance Accounts.

Contra is checked when the account is a contra account, which offsets the balance of the account selected as its Contra To Account on the account's Details page.

Id is the system identifier assigned to the account.

Below the list, Total Debits and Total Credits add up the Debits and Credits columns. They cover every account the search returns, not only the accounts on the page you are looking at.

Search fields worth knowing:

Account Number matches the account number with or without its separators, so 1000-100 and 1000100 find the same account.

Attribute Category Ever and Attribute Ever are described in Searching by Attribute.

Current Balance, Current Credit, and Current Debits search every transaction posted to the account, whatever the Date.

Depth finds the accounts by how far below the top they sit through Budget Parent Account, where an account with no parent is 0.

Detail Type searches the Sub Type column.

Is Active searches with Yes or No. Inactive accounts appear only when include all is checked.

Is Parent finds the accounts that have other accounts beneath them.

Parent Account Name searches the Parent column.

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Chart of Accounts List

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