CRM Admissions Software

PCR Educator's online Admissions management system is one of the modules of PCR Educator’s K-12 School Information Management System, which provides a web-based admissions process to private and independent schools designed to lead each prospect family from the initial inquiry through online application and teacher recommendations to decision process and enrollment.

Increase Inquiry Traffic with a Responsive Applicant Experience

Since the majority of private and independent schools' admissions traffic comes from mobile devices, PCR Educator’s CMS Applicant Connect is responsive — meaning families can easily take the next step in the application process using any device. They can fill out their customized application, pay online and even sign up events such as tours or shadow visits.

Stay Up-To-Date With A Robust Admissions Dashboard

Responsive, organized and intuitive, PCR Educator’s Admissions Dashboard for independent schools provides admissions staff with a quick overview of what's on their plate including:
  • items and tasks
  • new messages
  • new inquiries and applicants
  • data analytics
  • recent activity from co-workers and applicants
  • live enrollment information
  • admissions funnel

Simplify Admissions Process for Parents

Streamline the process of applying to your private school, providing a customized Applicant Portal which lets you:
  • create multiple inquiry forms
  • collect applicant's information
  • provide up-to-date application status to families
  • facilitate the collection of online teacher recommendations
  • use online scheduling tool for parents to sign up for tours and shadow visits
  • accept online payments
  • manage Financial Aid

Schedule Tours, Interviews, and Shadow Visits Online

Simple scheduling of tours and interviews keeps your team and prospective families organized. The Tours and Interview Calendar lets you Sync with iCal—great for teams on the go and view your schedule at a glance with a color-coded key. It also automatically notifies teacher about their scheduled interviews, reducing you and your staff spend time on the phone coordinating events for applicants, families and school employees.
Online event scheduling for k-12 Admissions Management

Read Applications and Make Decisions Online

Let your interviewers rate applicants on the school’s custom scale. Provide online access to your staff to review applications, required forms, tests, recommendations and interview notes. Simplify the committee-decision process by providing an online interface with a comprehensive analysis of all applicants, instant access to the collected data and live enrollment feed.

Streamline Enrollment Management and Deposit Processing

Transition to a fully automated enrollment management process which allows parents of new and returning students to review a custom-generated contract, agree to its terms and conditions, acknowledge tuition and other fees, confirm optional selections such as lunch and tuition refund insurance, select a payment plan, pay the deposit online and sign up for automated debits for the remainder of the balance.

Automate Student Billing

Make your billing and admissions offices more efficient by enabling automated invoice generation, online deposit payments and automated direct fund transfers generated by PCR Educator Online Contracts system. Generate comprehensive admissions and financial reports with enrollment information. Empower parents with access to a billing portal which includes up-to-date statements, online payment options, and confirmed receipts.

Integrate Financial Aid Management With Admissions and Finance

Take control over the Financial Aid process with PCR Educator Financial Aid module that lets you to simplify your workflow, reduce family-side confusion, and empower your mission with:
  • flexible application options for financial aid applicants including application fee waivers
  • intuitive enrollment agreements with breakdowns of all costs and financial aid awards
  • versatile payment plans
  • real-time reporting
  • secured access
  • direct integration with Student Billing and Admissions


How to implement admissions system? How long does it take to implement admissions system?


Our service is all-inclusive. You will be assigned a dedicated project manager who will lead you through the implementation process, training, import and technical support. Once you choose our service, we start working with you on day one to adjust a project plan and discuss the deliverables. Then, you will have regular meetings with your account consultant to go over import, configurations, and customizations. The same representative will manage the training process and assist you if you have any questions in the future since he/she stay assigned to you for the whole duration of the contract.

Click here to review a sample project plan to implement PCR Educator Admissions System for an independent school. 


What is Student Enrollment Database Software?


Student Enrollment Database Software refers to software that allows students and their families to fill out a custom enrollment or re-enrollment agreement, agree to tuition and fees, accept terms and conditions, select their payment plan, sign the contract electronically and pay the deposit online. Typically, Student Enrollment Database Software also includes software that allows parents to fill out forms, updating their address and emergency information, providing medical consents and uploading a school’s required forms.

PCR Educator School Information System is an online database engineered for schools and universities to deliver the highest level of flexibility, unique experience, transparent communication and customized design.

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